Privacy Policy – Scent Instructors Network (SIN)
Version dated 25.06.2025
We are committed to protecting your privacy and ensuring that your personal data is handled safely, transparently, and in accordance with UK data protection laws. By using the SIN Members Area, website, or affiliated services, you agree to the terms of this Privacy Policy.
1. What We Collect
When you register with SIN or interact with our services, we may collect the following personal information: Name & Business Name – to personalise your experience and manage your account. Email Address – for membership access, updates, and communication. Tier Selection & Business Type – to tailor content and services to your needs. Payment Details – securely processed by third-party providers (e.g. Stripe, GoCardless)
2. How We Use Your Data
We will use your information to: Set up and manage your membership account. Send updates, newsletters, and service-related emails. Improve our services and training resources. Respond to your enquiries or support requests. We do not sell or share your data with third parties for marketing. We only share data where: It’s required to deliver services (e.g. secure payment platforms). We are legally obliged to do so.
3. Legal Basis for Processing
We process your data under the following legal bases: Consent – when you sign up for membership or marketing. Legitimate interest – for delivering and improving SIN services. Contract – when providing paid services.
4. Data Security
We take appropriate technical and organisational steps to protect your personal data, including: Restricted admin access and secure passwords. Use of encrypted payment systems. Data minimisation and internal staff training. Clear retention and deletion policies.
5. Data Retention
We keep your information: For the duration of your membership. For up to 12 months after cancellation (unless legally required longer). You can request deletion sooner by contacting us.
6. Your Rights
Under UK GDPR, you have the right to: Access the personal data we hold about you. Correct any inaccurate or incomplete data. Request deletion of your data (“right to be forgotten”). Restrict or object to processing in certain situations. Withdraw consent at any time (where applicable). To exercise your rights, email: info@scentin.co.uk
7. Changes to This Policy
We may update this Privacy Policy occasionally. We’ll notify members of major updates and recommend checking this page periodically.
8. Contact
For any questions, concerns, or data requests, please contact:
📧 info@scentin.co.uk